How to conclude your Erasmus

 

Here you can find more information on how to conclude your Erasmus correctly. Basically, you all need two documents: the Transcript of Records and a confirmation of the duration of your mobility.

 

The Transcript of Records

Transcript of Records is a document with all the grades (results) of all the courses you took part in during your Erasmus. The Transcripts will be issued AFTER the end of the examination period, which is 30 June!!! Until this day, you have the option of passing exams. Also, until this time it is necessary you CONTROL the grades (results) in the UIS.

Here is how to control the grades (results) of the exams:

  1. log into the UIS
  2. go to Student's portal
  3. Click on the E-study record. Here you can see all the results, so make sure to check that all the results were registered and that all the results are correct!

 

The Transcripts will be distributed via email directly to you – students.

Czech University of Life Sciences Prague does not issue paper transcripts since the beginning of the 2018/2019 academic year. Our transcripts are signed by a qualified digital certificate which is the highest type of digital signature existing in the European Union. The qualified digital certificate is issued by an official trust service provider, and it fully complies with the eIDAS E.U. regulation which came in power in September 2018. (https://en.wikipedia.org/wiki/EIDAS)

Our digital certificates are provided by the Ministry of Interior of the Czech Republic through the state-owned company Česká pošta (=Czech Post), and the authority is PostSignum http://www.postsignum.cz//index.php?lang=en. This authority complies with all E.U. regulations.

See details on the website of the European Commission: https://ec.europa.eu/digital-single-market/en/eu-trusted-lists-trust-service-providers

More details about postsignum certification authority are available here: https://webgate.ec.europa.eu/tl-browser/#/tl/CZ/1

You can verify postsignum signatures online, but typically not through Microsoft Software, because Microsoft, as a US-based company, does not support eIDAS and E.U. Trust List.

 

For these reasons, the Transcript can be sent directly to students. CZU will not be resending transcripts to your universities (coordinators). You, as students, can simply do it by yourself. All the requests for resending the transcripts directly to your university will be denied.

If your university has any doubts about the Transcript's validity, please share this information with them. Your university can also always get in touch with its law department and ask about digital signatures.

 

Confirmation of the duration of your mobility

According to Erasmus's rules, each student needs to submit a document confirming the duration of the mobility. Such a document needs to specify the date of arrival and the date of departure.

You can either use a document provided to you by your home university OR a document provided by CZU - which is available HERE for download! You always choose only one document!

Also, there are two ways how to get your selected document signed. The first way is online and the second one is in person.

 

Signature in person

With your paper document, feel free to come to our office. There is no test needed to enter our office; however, you need to wear an FFP2 mask. Our office is now here: MAP. If you cannot print your document, come without it and I will print it out for you.

IMPORTANT: The confirmation of the duration of your Erasmus can be singed maximum of THREE days before the marked final date of your Erasmus. For example, if your final date marked in the document is 30.06.2021, I can sign the document on 27.06.2021 at the earliest!

 

Online signature:

1. FILL IN the document properly! This means specifying the dates (arrival and departure), your name, your home university, and all the other information you know. If the confirmation is asking for my details, you can put: Name: Ondrej Votinsky; Position: Erasmus coordinator; email: erasmus_incoming@rektorat.czu.cz

2. Save the file as a PDF!!! and name it "NAME_SURNAME.pdf". In case you have more documents, you can add "_1", "_2", etc. In case you have more than two names, you can name it NAME1_NAME2_SURNAME...etc.

3. Upload the file HERE!

4. Once processed, you will receive the document via email. 

IMPORTANT: The confirmation of the duration of your Erasmus can be singed maximum of THREE days before the marked final date of your Erasmus. For example, if your final date marked in the document is 30.06.2021, I can sign the document on 27.06.2021 at the earliest! This applies to all the types of confirmations and all the styles of signatures! 

NOTE: It is around 250-300 students who need this confirmation. Therefore, kindly be patient. Thanks :) 

 

So, to summarize:
  • Transcripts -> will be sent after 30 June. So don't forget to check your grades in the UIS before!
  • Confirmations –> paper or pdf. Both have to be filled in by you before I sign it. The signature cannot be signed more than three days before the end of your Erasmus.
  • We moved our office. We are here now: MAP

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