Your BIP Erasmus in the UIS
After the selection procedure, students are nominated to the Central International Relations Office which registeres the mobility into students' profiles in the UIS
Go to Students portal and scrool down to the section My placements abroad (in Czech Moje výjezdy do zahraničí):
Click on Checklist, where you will see your BIP mobility:
The Checklist is divided into two major parts - Before departure and After return.
Before departure
Bank account
CZU will pay out the scholarship in EUR; therefore, it is highly recommended to have a EUR bank account. You can open it with a majority of Czech banks, or you can use the Revolut app.
Once you have your EUR bank account, make sure to register it into the UIS by opening the Bank account number for study placements which is in the section My placements abroad:
When registering the bank account, make sure to select the purpose of for trip abroad benefint pay-outs, and based on the country of the bank, fill in wither IBAN or a simple account number. It is recommended not to set the validity of your bank account. Note: for Revolut, the country is Lithuania.
Insurance
You are obliged to be insured for the whole duration of your mobility.
Purchase the insurance following these instructions:
- In Czech language: https://www.czu.cz/cs/r-7214-mezinarodni-vztahy/r-16386-cestovni-pojisteni-pro-studenty/cestovni-pojisteni-pro-studenty.html
- In English language: https://www.czu.cz/en/r-9190-international-relations/r-16641-travel-insurance-for-the-czu-students?
Once you have the Insurance certificate, make sure to upload it into your Checklist like so:
OLA before the mobility
Each student has to have a fully signed Online Learning Agreement (OLA) before departure. To create your OLA, follow these steps:
- Open https://learning-agreement.eu/
- Select "log in" and log in using the Log in with MyAcademicID
- Search for "czech university of life..." and select it.
- Use the same login and password as for the UIS. If the login does not work, you need to change your UIS password.
- Search for "czech university of life..." and select it.
- After succesful login, create a new OLA by selecting Create New.
- Before watching the video guide below, make sure to know the the following details:
- You are going on a Blended Mobility with Short-term Physical Mobility. So make sure to select it. (1:25 in the video).
- The academic year is 2023/2024 (2:15 in the video)
- The seding institution is CZU, which is registered in the system under the name “CESKA ZEMEDELSKA UNIVERZITA V PRAZE” (Erasmus code is CZ PRAHA02). (2:50 in the video)
- The sending responsible person depends on your faculty:
Faculty Responsible person name Resp. person position Resp. person email Resp. person Phone number FAPPZ Catherine Portway BIP Erasmus coordinator portway@af.czu.cz you can leave it empty PEF Veronika Brecklová Erasmus coordinator pefoutgoing@pef.czu.cz you can leave it empty FŽP Tereza Besskó Erasmus coordinator bessko@fzp.czu.cz you can leave it empty - The sending Administrative Contact is not mandatory, so you can leave it empty
- The Information about the Receiving Institution, its Responsible person, duration, and component (subject), depend on the BIP you are going to.
IT MIGHT BE NECESSARY TO LOG INTO YOUR CZU OFFICE 365 ACCOUNT TO SEE THE FOLLOWING TABLE:
- Use the information from step 4, watch the video guide and create your own OLA:
- Your OLA is added to your Checklist by the Central International Relations Office as URL.
Paid out scholarship - signing the Participant Grant Agreement (Účastnická smlouva)
When you have all the steps from the Before departure (bank, insurance, OLA), it is necessary to sign the Participant Grant Agreement (Účastnická smlouva). The Agreement has to be signed BEFORE your departure. You can do so:
- In-person at the Central International Relations Office. Opening hours are Monday-Friday 9:30-15:30. We will print out the Agreement for you.
- With digital certificate (signature) which complies with eIDAS regulations. In this case, kindly contact votinsky@rektorat.czu.cz and ask for the pdf version of the Agreement.
After return
Confirmation of the BIP duration
will be given to you by the receiving university usually as a paper-based document. Kindly deliver it to the central International Relations Office after coming back from abroad. NOTE: based on experience, the Confirmation of the BIP duration and the Transcript of Records can be one document which is acceptable.
EU Survey
you will receive an email requesting you to fill in the so-called EU survey. Make sure to do so. Central International Relations Office will mark this part of the checklist as fulfilled during the control of your documents (so after the BIP is over).
Transcript of Records
The receiving university needs to give you an official Transcript of Records (they might also call it a Certificate) at the end of your BIP. Kindly take a picture or scan it and upload it into the UIS like so:
Recognition
Your academic results from the receiving university need to be recognised by your faculty; therefore, after coming back to Prague, make sure to contact your International Relations Office to finish the recognition. The fact that the recognition has been made is registered into the Checklists by the faculty coordinator as either a document or a simple confirmation.
