The Islamic Republic of Pakistan acceded to the Hague Convention on the abolition of the requirement to verify foreign public documents in the form of superlegalization. However, the Czech Republic (along with some other states) has reservations about this step and continues to demand super-legalization www.hcch.net. CZU fully respects this decision, and therefore students submitting Pakistani study documents for internal evaluation must have everything verified in the form of super legalization as in the past. Thank you for your understanding.
HOW SHOULD I PROCEED AND WHAT SHALL I SUBMIT?
First of all, START EARLY! The internal evaluation is a complex process and it takes time for you to collect your academic documents, get official stamps, translations etc. It also takes time to evaluate your documents and reach the decision. Do not wait for the last minutes!!!
At the beginning, check that your personal information in the CZU system (UIS) is correct – check your name and surname, date of birth, your previous school or university. Also check the spelling of this information. Please don't use capital letters, the system doesn't accept them.
EVALUATION FEE
The evaluation fee is 900 CZK, and is non-refundable. This fee must be paid through the UIS system account before the evaluation procedure starts. It is not possible to start the internal evaluation process without paying the fee. The link for your payment will be opened for you, when you are nominated to the evaluation by your faculty or when you share your documents through the email with CZU, at the latest. (See below, which contact e-mail is applicable for you.)
APPLICATION FORM + COPY OF YOUR PASSPORT
Fill in your application form on the computer, sign it and add a simple copy of your passport.
Documents to be submitted
1. If you are admitted to a bachelor's programme
- You should present your high school academic documents. Don't present any following university studies in this case.
- From April 1, 2024 CZU only accept documents that are provided with an original superlegalization label or an apostille. If the competent authority gives labels only on the original document, the applicant must submit the original document together with its plain copy. The originals can be returned when the student arrives at the study department of the relevant faculty or sent back with the acceptance letter. Copies are not returned, they must stay in the student's file.
- HIGH SCHOOL LEAVING CERTIFICATE – document must be properly authenticated by an apostille or superlegalization – see here, what is applicable for your country. It is submitted in the form of a notarized copy of the document. In the case of a superlegalization or apostille label, submit the original document together with its simple copy.
- TRANSCRIPT OF RECORDS or diploma suplement – a list of completed courses and received grades for the last two years of high school studies (only hours are not enough). It is submitted in the form of a notarized copy or the original document together with its simple copy.
- How to notarize your document – check FAQ No. 4
- ELIGIBILITY STATEMENT from your school stating that you are eligible to the bachelor program in the country of your study, signed and stamped by a relevant authority. You can use our form (can be sent on a request).
- Students from Bangladesh: if you cannot provide 11th + 12th year documents, you must submit Secondary School Certificate + Marksheet (notary copy) AND Higher Secondary School Certificate + Marksheet (both superlegalized)
- Students from India: Migration Certificate - notary copy. The certificate must contain: student name, school name and code, exam code (e.g. Board), date of issue, stamp and official signature.
- Students from the Ukraine: If you did not attend leaving exam DPA (exemption from the final examination), you must provide a verified copy of the ZNO/NMT!
- Cambridge Certificates, General Certificate of Education etc.: we don't accept O-levels. We accept A-levels with 3 successfully passed exams.
- LICENSE / SCHOOL ACCREDITATION CERTIFICATE – if the applicant has graduated from a private school. We can also request it from a state school if necessary.
- Check your personal information on your documents so that it corresponds with your passport.
- IF YOU ARE ADMITTED TO MORE CZU FACULTIES, YOU MUST APPLY TO EACH FACULTY WITH A SEPARATE SET OF YOUR DOCUMENTS.
2. If you are admitted to a master's or doctoral programme
- From April 1, 2024 CZU only accept documents that are provided with an original superlegalization label or an apostille. If the competent authority gives labels only on the original document, the applicant must submit the original document together with its plain copy. The originals can be returned when the student arrives at the study department of the relevant faculty or sent back with the acceptance letter. Copies are not returned, they must stay in the student's file.
- DIPLOMA (bachelor's or master's diploma) - document must be properly authenticated by an apostille or superlegalization – see here, what is applicable for your country. It is submitted in the form of a notarized copy of the document. In the case of a superlegalization or apostille label, submit the original document together with its simple copy.
- How to notarize your document – check FAQ No. 4
- We don't accept provisional certificates/ diplomas older then 3 years.
- TRANSCRIPT OF RECORDS or diploma suplement – a list of completed courses and received grades you have passed during your entire study. This transcript requires the same authentication as your diploma. It is submitted in the form of a notarized copy of the document. In the case of a superlegalization or apostille label, submit the original document together with its simple copy.
- If you are accepted FOR DOCTORAL STUDY (PhD) - submit your master's diploma, transcript of records or diploma suplement. Documents must be properly authenticated by an apostille or superlegalization – see here, what is applicable for your country. It is submitted in the form of a notarized copy of the document. In the case of a superlegalization or apostille label, submit the original document together with its simple copy.
- IF YOU ARE ADMITTED TO MORE CZU FACULTIES, YOU MUST APPLY TO EACH FACULTY WITH A SEPARATE SET OF YOUR DOCUMENTS.
- We don't accept Higher National Diploma, it is not an equivalent to bachelor's diploma.
- LICENSE / SCHOOL ACCREDITATION CERTIFICATE – if the applicant has graduated from a private school. We can also request it from a state school if necessary.
- Check your personal information on your documents so that it corresponds with your passport.
Authentication of documents
- Your documents can be recognized without authentication based on INTER-GOVERNMENTAL TREATIES, in this case your documents must be notarized.
- Authentication by APOSTILLE, if the country where your documents were issued signed the Hague Convention (for details see here).
- Authentication by SUPERLEGALIZATION – the document is first verified by the Ministry of Foreign Affairs of your country and then by the Czech Embassy in the given country.
- To search your country, see here.
- How to notarize your documents properly, see here - check FAQ No. 4
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Due to the significant increase of fake documents submitted by students, we must require only original superlegalization labels or apostilles on your academic documents. If the competent authority gives labels only on the original document, the applicant must submit the original document together with its simple copy. The original document is returned to the applicant upon completion of the process, personally at the study department of your faculty. Sending back to the country of origin is possible if the applicant doesn't come to the Czech Republic (costs are covered by the applicant)! All notarized copies of documents remain in the student's file and are archived.
Translations
- All documents, which are not in Czech, Slovak or English language must be TRANSLATED BY A SWORN TRANSLATOR.
- Only registered and authorized official sworn translators can translate your academic documents (registered at Ministry of Justice or at the court). Translations from unregistered translators neither from translations agencies won't be accepted. All parts of the documents must be in English or translated into English (or Czech) – including the notaries and translators clauses, stamps etc.
- IMPORTANT - we accept only documents, that meet these criteria:
- The pages with translations must be officially appended to the authenticated copies of the documents, they must be joined together that it makes impossible to subsequently replace or substitute the pages containing the translation.
- Each page of the verified copy of your document contains a stamp from a notary.
- All pages of the verified copies of your document are joined together so that it is impossible to replace or substitute the pages and the last page contains a stamp from a notary.
- Verified copies joined together just by a stapler without a notary stamp cannot be accepted.
Where to submit your document?
- At the begining of the procedure send SCANS/ PHOTOS OF YOUR DOCUMENTS (authenticated, translated) for the pre-approval to the contact e-mail – search below, which one is applicable for you. This pre-approval can save you time and money since authentication and translation is the most complex part of the evaluation process.
- After the pre-approval sent your documents to CZU by proper mail/ DHL etc. We require your HARD COPIES for the evaluation procedure.
- If you want to submit your documents personally, please leave them IN THE FILLING ROOM (PODATELNA) on the ground floor of the rectorate building (Monday - Friday 7am – 3pm). The envelope with the documents must be addressed to the relevant contact person. Only then your documents will be delivered to us directly.
- To avoid mistakes please read Frequently Asked Questions HERE and Most Common Mistakes HERE .
- Timeline - the internal evaluation process begins after we physically receive the complete documents and you have paid the fee (duration 2-8 weeks, no further information can be provided). After the evaluation is complete, we will inform you by email. Don't overwhelm us with questions. After the successful evaluation your documents are passed to your faculty. Your faculty contacts you regarding further requirements - faculty issues and sends your Letter of acceptance. In case you need visa, you start your visa process. After you settle up all requirements and formalities, you come to the Czech Republic and enroll yourself into the studies
- None of the above mentioned steps can't be fastened or skipped, all the necessary follow-up actions and processes take time, please start early and be patient.
- We don't answer questions about admission procedure, enrollment dates, visas, accommodation etc., please ask student affairs office of your faculty.
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We do not answer questions that can be found on our website.
Contacts
Faculty of Economics and Management
foreign_diploma@pef.czu.cz
contact person - Nicole Kochová
ČZU v Praze – PEF (address for sending complete documents)
Oddělení mezinárodních vztahů - sekce posuzování
Kamýcká 129
165 00 Praha - Suchdol, Czech Republic
Faculty of Engineering
krejciradka@tf.czu.cz
contact person - Radka Krejčí
ČZU v Praze – TF (address for sending complete documents)
Oddělení mezinárodních vztahů - sekce posuzování
Kamýcká 129
165 00 Praha - Suchdol, Czech Republic
Faculty of Agrobiology, Food and Natural Resources (English Bc. and MSc. programs)
verification@af.czu.cz
contact person - Catherine Portway
Faculty of Agrobiology, Food and Natural Resources (Czech Bc. and MSc. programs)
foreign_diploma@rektorat.czu.cz
contact person - Lenka Staňková
Faculty of Agrobiology, Food and Natural Resources (PhD programs)
phdverification@af.czu.cz
contact person - Kateřina Makovcová
ČZU v Praze – FAPPZ (address for sending complete documents)
Oddělení mezinárodních vztahů - sekce posuzování
Kamýcká 129
165 00 Praha - Suchdol, Czech Republic
Faculty of Environmental Sciences (English Bc. and MSc. programs)
jankup@fzp.czu.cz
contact person - Petra Janků
ČZU v Praze – FZP (address for sending complete documents)
Oddělení mezinárodních vztahů - sekce posuzování
Kamýcká 129
165 00 Praha - Suchdol, Czech Republic
Faculty of Environmental Sciences (Czech Bc. and MSc. programs)
Faculty of Tropical AgriSciences,
Faculty of Forestry and Wood Sciences,
Institute of Education and Communication
foreign_diploma@rektorat.czu.cz
contact person - Lenka Staňková
ČZU v Praze – FZP, FLD, IVP (address for sending complete documents)
Oddělení mezinárodních vztahů - sekce posuzování
Kamýcká 129
165 00 Praha - Suchdol, Czech Republic
