Your BIP Erasmus in the UIS
After the selection procedure, students are nominated to the Central International Relations Office, which registers the mobility in students' UIS profiles.
Go to the Student Portal and scroll down to the section My placements abroad (in Czech: Moje výjezdy do zahraničí):
Click on Checklist to view your BIP mobility:
The Checklist is divided into two major parts: Before departure and After return.
Before departure
Bank account
CZU will pay the scholarship in EUR; therefore, it's recommended to have a EUR bank account. You can open one with most Czech banks or use the Revolut app.
Once you have your EUR account, register it in the UIS by opening the Bank account number for study placements section under My placements abroad:
When registering, select the purpose for trip abroad benefit pay-outs. Based on the bank's country, fill in either an IBAN or account number. Avoid setting a validity date. Note: Revolut's country is Lithuania.
Insurance
You must be insured for the entire duration of your mobility.
Purchase your insurance by following these links:
After purchasing, upload your insurance certificate to the Checklist:
OLA before the mobility
Each student must have a fully signed Online Learning Agreement (OLA) before departure. Follow these steps:
- Go to https://learning-agreement.eu/
- Click "Log in" and use MyAcademicID to log in.
- Search for "Czech University of Life Sciences" and select it.
- Use your UIS login and password. If login fails, change your UIS password.
- Search for "Czech University of Life Sciences" and select it.
- Create a new OLA by clicking Create New.
- Before watching the video guide, ensure you know the following details:
- You are doing a Blended Mobility with Short-term Physical Mobility. (1:25)
- Academic year: 2024/2025 (2:15)
- Sending institution: CESKA ZEMEDELSKA UNIVERZITA V PRAZE (CZ PRAHA02) (2:50)
- Responsible person depends on your faculty:
Faculty Responsible person name Position Email Phone FAPPZ Catherine Portway BIP Erasmus Coordinator portway@af.czu.cz (leave empty) PEF Veronika Brecklová Erasmus Coordinator pefoutgoing@pef.czu.cz (leave empty) FŽP Tereza Besskó Erasmus Coordinator bessko@fzp.czu.cz (leave empty) FLD Anna Filousová Erasmus Coordinator filousova@fld.czu.cz (leave empty) - Administrative Contact is optional – you may leave it blank.
- Information about the Receiving Institution, Responsible person, duration, and components will depend on your BIP.
Note: You might need to log into your CZU Office 365 account to see the related table.
- Use the information from step 4, watch the video guide, and create your own OLA:
- Your OLA is added to your Checklist by the Central International Relations Office as a URL.
Paid Out Scholarship – Signing the Participant Grant Agreement (Účastnická smlouva)
Once you have completed all "Before departure" steps (bank account, insurance, OLA), you must sign the Participant Grant Agreement (Účastnická smlouva). The agreement must be signed before your departure. You can do this in one of two ways:
- In person at the Central International Relations Office. Opening hours: Monday–Friday, 9:30–15:30. We will print the agreement for you.
- With a digital certificate (signature) that complies with eIDAS regulations. In this case, please contact votinsky@rektorat.czu.cz and ask for a PDF version of the agreement.
After return
Confirmation of the BIP Duration
This confirmation will be issued by the receiving university, usually as a paper document. Please deliver it to the Central International Relations Office upon your return.
NOTE: Based on experience, the Confirmation of the BIP Duration and the Transcript of Records may be combined into one document — this is acceptable.
EU Survey
You will receive an email inviting you to fill out the EU Survey. Please make sure to complete it. The Central International Relations Office will mark this part of your checklist as fulfilled during the document review (after your BIP is over).
Transcript of Records
The receiving university must provide an official Transcript of Records (sometimes called a Certificate) at the end of your BIP. Please take a picture or scan of the document and upload it into the UIS like this:
Recognition
Your academic results from the receiving university must be recognized by your faculty. After returning to Prague, make sure to contact your International Relations Office to complete the recognition process.
The recognition will be recorded in your Checklist by your faculty coordinator, either as a document or a simple confirmation.
