HOW SHOULD I PROCEED AND WHAT SHALL I SUBMIT?
First of all, START EARLY! The internal evaluation is a complex process, and it takes time for you to collect your academic documents, get official stamps, translations etc. It also takes time to evaluate your documents and reach the decision. Do not wait until the last minute!!!
At the beginning, check that your personal information in the CZU system (UIS) is correct – check your name and surname, date of birth, your previous school or university. Also check the spelling of this information. Please do not use capital letters, the system does not accept them.
EVALUATION FEE
The evaluation fee is 900 CZK and is non-refundable. This fee must be paid through the UIS system account before the evaluation procedure starts. It is not possible to start the internal evaluation process without paying the fee. The link for your payment will be set after you are admitted and nominated to the evaluation by your faculty.
APPLICATION FORM + COPY OF YOUR PASSPORT
Fill in your application form on the computer, sign it and add a simple copy of your passport.
Documents to be submitted
CZU only accepts documents that are provided with an original stamp proving authenticity (i.e. superlegalization label, apostille, verification from the Ministry of Foreign Affairs or certified copy). If the competent authority gives labels only on the original document, the applicant must submit the original document together with its plain copy. Faculty of Economics and Management applicants must submit notarized copies. The originals can be returned when the student arrives at the study department of the relevant faculty or sent back with the acceptance letter. Copies are not returned, they must stay in the student's file. If you do not want to send originals, ask the embassy for a copy with confirmation of authenticity.
1. If you are admitted to a bachelor's programme
- Present your high school academic documents, not your following university studies.
- HIGH SCHOOL LEAVING CERTIFICATE – document must be properly authenticated, which depends of the country of your previous study – see here. Submit a notarized copy of the document. In the case of a superlegalization or apostille label, submit the original document together with its simple copy or submit a certified copy with the original superlegalization or apostille stamp.
- We accept provisional certificates/ diplomas.
- Cambridge Certificates, General Certificate of Education etc.: we do not accept O-levels. We accept A-levels with 3 successfully passed exams.
- TRANSCRIPT OF RECORDS / diploma supplement – submit a list of completed courses and received grades for the last two years of high school studies (only hours are not enough). It is submitted in the form of a notarized copy or the original document together with its simple copy.
- Students from Bangladesh: if you cannot provide 11th + 12th year documents, you must submit Secondary School Certificate + Marksheet (notary copy) AND Higher Secondary School Certificate + Marksheet (both superlegalized)
- Students from India: Submit Migration Certificate - notary copy. The certificate must contain: student name, school name and code, exam code (e.g. Board), date of issue, stamp and official signature.
- How to notarize your document – check FAQ No. 4
- ELIGIBILITY STATEMENT from your school stating that you are eligible to study a bachelor's programme in the country of your study, signed and stamped by a relevant authority. You can use our form (can be sent on a request).
- LICENSE / SCHOOL ACCREDITATION CERTIFICATE – if the applicant has graduated from a private school. We can also request it from a state school if necessary.
- If you are admitted to more CZU faculties, you must apply to each faculty with a separate set of of your documents.
- Check your personal information on your documents so that it corresponds with your passport.
- Check your data in the UIS system, you are responsible for their accuracy.
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In case of doubt, we may request further verification or additional documents.
2. If you are admitted to a master's or doctoral programme
- DIPLOMA (bachelor's or master's diploma) - document must be properly authenticated, which depends of the country of your previous study – see here. Submit a notarized copy of the document. In the case of a superlegalization or apostille label, submit the original document together with its simple copy or submit a certified copy with the original superlegalization or apostille stamp. If you are submitting master's diploma, you must also provide a notarized copy of your Bc. diploma (no apostille/superlegalization required).
- We accept provisional certificates/ diplomas.
- We do not accept Higher National Diploma as an equivalent to bachelor's diploma.
- Students from Bangladesh + India: We accept the Bachelor`s Degree with HONOURS only. You cannot apply for Master`s degree without it. If it`s not stated on the diploma, applicant must provide additional confirmation issued by the university that it is an Honours Degree.
- TRANSCRIPT OF RECORDS / diploma supplement – submit a list of completed courses and received grades you have passed during your entire study. This transcript requires the same authentication as your diploma. It is submitted in the form of a notarized copy of the document. In the case of a superlegalization or apostille label, submit the original document together with its simple copy or submit a certified copy with the original superlegalization or apostille stamp.
- If you are accepted FOR DOCTORAL STUDY (PhD) - submit your master's diploma, transcript of records or diploma supplement. Documents must be properly authenticated, which depends of the country of your previous study – see here. It is submitted in the form of a notarized copy of the document. In the case of a superlegalization or apostille label, submit the original document together with its simple copy or submit a certified copy with the original superlegalization or apostille stamp. Also submit documents of your entire study journey - bachelor`s degree: notarized copy of your Bc. diploma and transcript (no apostille/superlegalization required).
- How to notarize your document – check FAQ No. 4
- LICENSE / SCHOOL ACCREDITATION CERTIFICATE – if the applicant has graduated from a private school. We can also request it from a state school if necessary.
- If you are admitted to more CZU faculties, you must apply to each faculty with a separate set of of your documents.
- Check your personal information on your documents so that it corresponds with your passport.
- Check your data in the UIS system, you are responsible for their accuracy.
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In case of doubt, we may request further verification or additional documents.
Authentication of documents
- Your documents can be recognized without authentication based on INTER-GOVERNMENTAL TREATIES; in this case your documents must be notarized.
- Authentication by APOSTILLE, if the country where your documents were issued signed the Hague Convention (for details see here).
- Authentication by LEGALIZATION – the document is first verified by the Ministry of Foreign Affairs of your country.
- Authentication by SUPERLEGALIZATION – the document is first verified by the Ministry of Foreign Affairs of your country and then by the Czech Embassy in the given country.
- To search your country, see here.
- How to notarize your documents - check FAQ No. 4
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Due to the significant increase of fake documents submitted by students, we must require only original superlegalization labels, apostilles or verification from the Ministry of Foreign Affairson on your academic documents. If the competent authority gives labels only on the original document, the applicant must submit the original document together with its simple copy. Faculty of Economics and Management applicants must submit notarized copies. The original document is returned to the applicant upon completion of the process, personally at the study department of the relevant faculty. Sending back to the country of origin is possible if the applicant does not come to the Czech Republic (costs are covered by the applicant)! All notarized copies of documents remain in the student's file and are archived.
Translations
- All documents, which are not in Czech, Slovak or English language must be TRANSLATED BY A SWORN TRANSLATOR.
- Only registered and authorized official sworn translators can translate your academic documents (registered at Ministry of Justice or at the court). Translations from unregistered translators or translations agencies will not be accepted. All parts of the documents must be in English or translated into English (or Czech) – including the notaries and translators's clauses, stamps etc.
- IMPORTANT - we accept only documents, that meet these criteria:
- The pages with translations must be officially appended to the authenticated copies of the documents, they must be joined together that it makes impossible to subsequently replace or substitute the pages containing the translation.
- Each page of the verified copy of your document contains a stamp from a notary.
- All pages of the verified copies of your document are joined together so that it is impossible to replace or substitute the pages and the last page contains a stamp from a notary.
- Verified copies joined together just by a stapler without a notary stamp cannot be accepted.
- In case of doubt, we may request additional documents.
- Translations from Syria: from Arabic to English we only accept agency EB Translations.
- Translations from Syria: from Arabic to Czech we only accept these sworn translators.
Where to submit your document?
- At the beginning of the procedure send SCANS/ PHOTOS OF YOUR DOCUMENTS (authenticated, translated) for the pre-approval to the contact e-mail – search below, which one is applicable for you. This pre-approval can save you time and money since authentication and translation is the most complex part of the evaluation process.
- After the pre-approval send your documents to CZU by proper mail/ DHL, FedEx, UPC or a similar company. We require your HARD COPIES for the evaluation procedure.
- If you want to submit your documents personally, please leave them IN THE FILLING ROOM (PODATELNA) on the ground floor of the rectorate building (Monday - Friday 7am – 3pm). The envelope with the documents must be addressed to the relevant contact person. Only then your documents will be delivered to us directly.
- To avoid mistakes please read Frequently Asked Questions HERE and Most Common Mistakes HERE .
- Timeline - the internal evaluation process begins after we physically receive the complete documents and you have paid the fee (duration 2-8 weeks, no further information can be provided). After the evaluation is complete, we will inform you by email. Do not overwhelm us with questions. After the successful evaluation your documents are passed to your faculty. Your faculty contacts you regarding further requirements - faculty issues and sends your Letter of acceptance. In case you need visa, you start your visa process. After you settle up all requirements and formalities, you come to the Czech Republic and enroll yourself into studies.
- None of the above mentioned steps can not be fastened or skipped, all the necessary follow-up actions and processes take time, please start early and be patient.
- We do not answer questions about admission procedure, enrollment dates, visas, accommodation etc., please ask student affairs office of your faculty.
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We do not answer questions that can be found on our website.
Contacts
Faculty of Economics and Management
foreign_diploma@pef.czu.cz
contact person - Nicole Kochová
ČZU v Praze – PEF (address for sending complete documents)
Oddělení mezinárodních vztahů - sekce posuzování
Kamýcká 129
165 00 Praha - Suchdol, Czech Republic
Faculty of Engineering (English Bc. and English MSc. programs)
krejciradka@tf.czu.cz
contact person - Radka Krejčí
ČZU v Praze – TF (address for sending complete documents)
Oddělení mezinárodních vztahů - sekce posuzování
Kamýcká 129
165 00 Praha - Suchdol, Czech Republic
Faculty of Engineering (Czech Bc. and Czech MSc. programs)
jiroutkoval@tf.czu.cz
contact person - Lenka Jiroutková
ČZU v Praze – TF (address for sending complete documents)
Oddělení mezinárodních vztahů - sekce posuzování
Kamýcká 129
165 00 Praha - Suchdol, Czech Republic
Faculty of Agrobiology, Food and Natural Resources (English Bc. and English MSc. programs)
verification@af.czu.cz
contact person - Catherine Portway
Faculty of Agrobiology, Food and Natural Resources (Czech Bc. and Czech MSc. programs)
foreign_diploma@rektorat.czu.cz
contact person - Lenka Staňková
Faculty of Agrobiology, Food and Natural Resources (PhD programs)
phdverification@af.czu.cz
contact person - Kateřina Makovcová
ČZU v Praze e– FAPPZ (address for sending complete documents)
Oddělení mezinárodních vztahů - sekce posuzování
Kamýcká 129
165 00 Praha - Suchdol, Czech Republic
Faculty of Environmental Sciences (English Bc. and English MSc. programs)
jankup@fzp.czu.cz
contact person - Petra Janků
ČZU v Praze – FZP (address for sending complete documents)
Oddělení mezinárodních vztahů - sekce posuzování
Kamýcká 129
165 00 Praha - Suchdol, Czech Republic
Faculty of Environmental Sciences (Czech Bc. and Czech MSc. programs)
Faculty of Tropical AgriSciences,
Faculty of Forestry and Wood Sciences,
Institute of Education and Communication
foreign_diploma@rektorat.czu.cz
contact person - Lenka Staňková
ČZU v Praze – FZP, FLD, IVP (address for sending complete documents)
Oddělení mezinárodních vztahů - sekce posuzování
Kamýcká 129
165 00 Praha - Suchdol, Czech Republic
