Nomination procedure and deadline
Nomination has to be submited by the responsible person of the student's home university. The nomination has to be submitted online via the Online Nomination Form. Any other way of sending a nomination is not taken into account! Nomination deadline is 15 May (for the first (winter) semester and the whole academic year) and 15 October (for the second (summer) semester). Nomination sent after the deadline are not taken into account!
Confirmed nomination
Your nomination is confirmed when you receive an email from the CZU University Information System (so-called UIS), which includes credentials for your UIS profile and further information.
Emails confirming your nominaiton are sent AFTER THE NOMINATION DEADLINE!
Application procedure
To finish your application, you must fully fill in your UIS profile. The deadline to finish application procedure/fill in your UIS profile is 16 June (for students coming for the first (winter) semester and the full academic year), and 17 November (for students coming for the second (summer) semester).
Students who fail to fill in their UIS profile within the set deadline will be removed from the application procedure and loose a chance of coming for exchange.
To finish your application/fill in your UIS profile, follow these steps:
- Go to http://is.czu.cz. If necessary, switch the page to English by clicking on the English flag in the upper right corner.
- Fill in the User name and the Password you received in the Confirmation email (Subject of which was: "Confirmed nomination | CZU University Information System
- The first step to do in UIS is to change your password. Kindly click on "Password change" in the section "Information system set-up" and set up a new password.
!MAKE SURE TO REMEMBER YOUR NEWLY SET PASSWORD! - After changing your password, go back to the main screen and select "Add personal details" in the section "My College".
- The first part to fill in is the so-called Basic information. You need to fill in the following info:
- State citizenship
- Length of stay (meaning: the length of stay at CZU Prague; length of your Erasmus)
- Number of semesters completed at any kind of university before the start of your mobility. For example, you are in the second year of your university, and you will come to CZU for the first semester of the third year. In that case, you finished 4 semesters before coming to CZU (2 semesters per year).
- Address in your home country (Street, Street number, Postcode, Town, Country)
- Personal data:
- Place of birth
- Country of birth
- Telephone number
- You need to specify if you are a holder of the Czech permanent residency (NOTE: 99,9% of exchange students are not)
- Passport number (if required). Note: it is also possible to fill in the ID number in case you are an EU citizen. - In the following section you are obliged to upload the following documents: Transcript of Records, Copy (scan) of your insurance, and Document on a language proficiency
NOTE: Vybrat soubor means Select a file
Transcript of Records is an official document from your home university indicating all the courses you have passed before your exchange period; the Transcript of Records does NOT have to be in English. If you are at the master level of your studies, it is necessary to upload also the results from your bachelor studies. The finished result has to be ONE pdf file. If you have multiple pdf files, simply join them together using online tools.
Copy of your health insurance card or contract. EU students may upload a copy of their EU health insurance card; non-EU students need to upload the contract about commercial insurance.
Document on language proficiency - you can upload your MyAcademy test result (more details about the MyAcademy test can be provided by your home university). Other results of the English language tests, such as TOEFL, IELTS, etc., are also acceptable. It is also acceptable to upload a document about sufficient language proficiency signed by your home university. - Don't forget to SAVE THE ENTERED INFORMATION!!!
- Go to the next part named Enter photo:
In case our IT department will NOT approve your photo, you will receive an e-mail. Try to upload new photo according to our rules:
IMPORTANT: Your photo has to be passport-like! For example:
If your photo is not made correctly, it will be rejected. Here are a few examples of wrong photos:
You can read more details about the profile photo requirements here: https://www.smartphone-id.com/en_US/examples-of-rejected-passport-photos/.
