Notice
The following instructions are 100% applicable only if your receiving university is able to use the Online Learning Agreement (it is connected to the Erasmus Without Paper network). There are still some universities that are not connected and therefore cannot use the Online Learning Agreement. In this case you have to fill in the Learning Agreement "the old-fashioned way" using a Word form. A sample of the "old" learning agreement can be found HERE. The principle of responsible persons and tables A and B are the same in both learning agreements. Therefore, even if you are obliged to use the "old" learning agreement, keep reading :-)
How to recognise if your university abroad is connected to the Erasmus Without Paper network?
If you get the following warning when creating an Online Learning Agreement in step 3 where you specify the receiving institution, it means that your university abroad is not connected to Erasmus Without Paper and you will have to use another form of the Learning Agreement. Most often the "old" form in Word (HERE) or it can be also some other document prepared by your receiving university.
If you do not see this warning in step 3, you can continue creating the Online Learning Agreement.
Online Learning Agreement (OLA)
Before you start creating your Online Learning Agreement, you need to find out what courses your receiving university offers. This can be usually found on the receiving university's website (you can check the interactive map where the website is listed). Unfortunately, not all universities have a well-organised website and it can take some time to find the courses. If you don't know what to do, look for the contact person for Erasmus students on the website. If this is not available or you don't get a response, you can contact either the faculty or the central International Relations Office, who will try to help you.
What courses to choose?
This is completely up to you and how you want your study results to be recognised (for more information on recognition of your study results, see the article on recognition of study results from a university abroad). Erasmus also allows you to take courses that are not in your field of study and thus broaden your knowledge.
Credits (ECTS)
The minimum number of credits you should get on Erasmus is 15 ECTS per semester. It is recommended to obtain 30 ECTS per semester. In case you get less than 15 ECTS, you will be asked for the reasons. It is not automatic that part of the allocated scholarship needs to be returned if the minimum number is not met. Each such case is approchaed individually and even if the faculty decides that part of the scholarship needs to be returned, it is most often an amount of around €50-100.
How to fill in the Online Learning Agreement?
Before departure, the student chooses the content of the Learning Agreement = study plan at the receving university abroad
in Table A select courses from the foreign university (the one you are going to for an exchange)
in Table B select courses that will be recognised if the you complete the courses in table A and the results of which will be registered in the UIS.
Table B may include:
- CZU courses - in this case, these courses will be automatically recognised if the student, upon returning from abroad, provides a relevant document (usually Transcript of Records) proving that he/she has completed the courses in Table A. The table B may include following CZU:
- optional - These can be recognised based on completing any course in Table A.
- compulsory - These can be recognised based on completing an equivalent course in Table A. Equivalent means that the syllabus of this course is at least 50% identical to the syllabus of the CZU course. The assessment of syllabus equivalence is carried out by the guarantor of your study programme at CZU or a person designated by him/her (e.g. the course supervisor).
- the same courses as in Table A - In this case, the courses are recognised and registered in the UIS. The courses are thus listed on the so-called Diploma Supplement upon graduation.
- combination of both - A combination of the above options.
You should always discuss the completion of Table B with your Faculty's International Relations Office and your Student Affairs Office.
Responsible person
In the Online Learning Agreement, you need to define who is the responsible person at both CZU and your receiving university. The responsible person from CZU is a coordinator of your faculty:
| faculty | coordinator | phone number | |
| PEF | Veronika Brecklová | pefoutgoing@pef.czu.cz | +420 224 382 323 |
| FAPPZ | Catherine Portway | iro@af.czu.cz | +420 224 384 577 |
| FLD | Markéta Kalábová | iro@fld.czu.cz | +420 224 383 751 |
| FŽP | Tereza Besskó | bessko@fzp.czu.cz | +420 224 383 685 |
| FTZ | Zora Fídlerová | fidlerova@ftz.czu.cz | +420 224 382 496 |
| TF | David Herák | herak@tf.czu.cz | +420 224 383 181 |
| IVP | Barbora Jordánová | jordanova@ivp.czu.cz | +420 224 386 006 |
The Responsible Person of the receiving university should be listed on the university's website or in the instructions for incoming Erasmus students.
Video guide to signing up for the Online Learning Agreement:
If you cannot log in via MyAcademic ID, you need to change your UIS password. Alternatively (but not recommended), you can use a Google account login.
Video guide to filling in the Online Learning Agreement:
Approval/rejection of the Online Learning Agreement
After you sign your Online Learning Agreement, the responsible person from your sending institution (CZU) will receive a notification that your OLA is ready for review. After the check, it is possible to sign or decline the OLA. If the responsible person from CZU decides to sign your OLA, a notification is sent again, but this time to the responsible person from the receiving institution (the university you are going to). This responsible person can again either sign or decline it. If the responsible person at the receiving university signs your OLA, you are done - your Online Learning Agreement has all 3 required signatures.
If the OLA is rejected (so-called decline) at any point of the process, all the previous signatures are deleted and it becomes editable again. The decline includes a statement explaining why your OLA was rejected. Use this information to edit the OLA, then re-sign to start a new round of review.
Online Learning Agreement changes
Outgoing students are allowed to make changes to their OLA after the start of the semester at the receiving university abroad. Usually the receiving university will give you one to two weeks to make changes - to finalise your courses. If you decide to change some courses, you must make changes to your OLA accordingly. How to make changes is described in the article Online Learning Agreement changes.